Gulf Tide Vacation Rentals Guest Rental Agreement 

Updated 7/26/2020

RESERVATIONS: Reservations may be made up to two years in advance either online or by visiting or by calling 1.866.990.GULF.

Reservations must be made by an adult over the age of 25 with a valid credit card and this adult must be staying in the property. A minimum of one person over the age of 25 for every two people staying in the property is required. No chaperoned parties or vacationing students are permitted and will be subject to immediate eviction and forfeiture of rental payment. Reservations made under a false pretense will be subject to eviction and forfeiture of rental payment. Gulf Tide reserves the right to make a substitute accommodation for you if circumstances demand.

RENTAL PAYMENTS: An initial rental payment of 25% of the total rental balance is required at time of booking and may be made only by Visa, MasterCard, Discover, or a bank issued debit card.

Initial rental payments are applied towards the total rental balance. All initial payments are held in an interest bearing escrow account where all interest will accrue to Gulf Tide.

The total rental balance is due in full 60 days prior to check-in and may be made by personal check, or cashier’s check.

CHANGES AND CANCELLATIONS: Reservations that are not paid in full within sixty (60) days of the check-in date may be subject to cancellation and all rental payments may be forfeited.

Cancellations made before 60 days of arrival will forfeit the initial payment of 25%. Guest are encouraged to purchase Vacation Trip Protection offered by Gulf Tide Vacations which will cover trip cancelation minus the cost of the Vacation Trip Protection.

Cancellations made within 60 days of arrival will forfeit the total balance of the stay. Guest are encouraged to purchase Vacation Trip Protection offered by Gulf Tide Vacations which will cover trip cancelation minus the cost of the Vacation Trip Protection.

Should a mandatory evacuation take place due to a tropical storm or hurricane in the county that your property is located in and within your reservation date(s),  NO REFUNDS will be issued. Guest can purchase TRAVEL PROTECTION INSURANCE prior to the final payment is made, this option is not available after the final payment is made or if there is a named storm in The Atlantic or Gulf of Mexico. Travel Protection Insurance by CSA offered by Gulf Tide Vacation covers trip cancelations, trip interruption and much more.

Guest who purchase TRAVEL PROTECTION INSURANCE are subject to the terms and claims process of CSA, see policy limitations for additional details. TRAVEL PROTECTION INSURANCE covers cancellation or interruption of your stay, travel delay, baggage delay, rental car damage, and emergency/medical expense. Gulf Tide Vacations does not require you purchase travel protection insurance, but highly recommends it. If you choose to purchase travel insurance you must do so before the final payment is made. The insurance premium, 6.95% of the total, is non-refundable and non-transferable. Travel Protection Insurance will not be avaiable after there is a named storm in the Gulf. The travel protection insurance also will not cover cancelation due to COVID 19 or nationwide pandemics.

MONTHLY RESERVATION CANCELLATIONS: Monthly renters must cancel one hundred twenty (120) days prior to check-in. Monthly renters who make a change that results in a shortened stay must be made at least ninety (90) days prior to check-in.

WORRY-FREE CANCELLATION OPTION: All payments to Gulf Tide Vacation Rentals are non-refundable at the time of purchase. Travelers can add our Worry-Free Cancellation Option to their reservation for a 20% charge of the total reservation. This option will allow travelers to cancel outside of 60 days prior to their arrival date, no questions asked, and allow them to receive a full refund minus the 20% purchase fee. Once the stay is within 60 days to the date of arrival, it will no longer be covered by Worry-Free Cancellation and will become non-refundable.

DAMAGE WAIVER: A Non-Refundable Damage Waiver fee ($75-$95) is collected for each reservation. This Damage Waiver provides for up to $2000 of non-intentional damage to the unit. The person named on the reservation and all guests staying in the property will be covered for reported accidental loss or damage up to the maximum coverage limit. This does not negate your responsibilities as a tenant. You must notify Gulf Tide of any damage to the unit during your occupancy or this coverage is void.

Damage Waiver does not cover theft, gross negligence, willful or wanton conduct, intentional damage, lost keys, swimming pool passes, club cards, gate openers, garage openers, excessive wear and tear, unauthorized late check-outs, pets, smoking or any other violation of our rental policies. The damage waiver does not cover damage to or from a golf cart. Additionally, you authorize Gulf Tide to charge the credit card on file with any damage cost.

INCLUSIVE FEES: Rates include a one-time linen/towel setup. Amenity fees are included in the rental rate if your rental requires them. CLEANING FEE:  A housekeeping fee will be added to all reservations, regardless of the number of nights booked. The fee will vary depending on the size of the property. This is applied for cleaning and laundry services upon departure. To avoid an extra cleaning charge: wash the dishes and leave the property in a neat and orderly condition. A $75 garbage removal fee will be assessed if garbage is not removed from the house at time of check-out.

FALSIFIED RESERVATIONS: Any reservation obtained under false pretense will be subject to forfeiture of advance payment, deposit and/or rental money, and the party will result in immediate eviction.

CHECK-IN AND CHECK-OUT: GULF TIDE utilizes a self-check-in and self-check-out process for the convenience of our guests. This can be accessed by visiting and clicking on guest portal. Use the reservation holders email address and date of arrival to login.

Check-in is 4:00 P.M. CST and check out is NO LATER THAN 9:00 A.M. CST. Gulf Tide will charge a late check out fee for guest who have not checked out by 9am. During peak seasons and holidays there is a possibility that a unit will not be ready by 4:00 PM. We greatly appreciate your patience as we work hard to ensure your property is properly cleaned and meets our quality standards.

PRIVATE POOLS AND SPAS:A fee is required to heat private pools and or spas and must be added 7 days prior to your arrival date.

Some homes have private pools that can be heated for an additional fee. Not all pools can be heated. Homes with spas attached to pools have specific instructions that must be followed to avoid additional charges. These pools and spas cannot be heated to different temperatures at the same time. The pools are heated to 86 degrees.  Heaters are disabled from May through September so pools and spas cannot be heated during this time.  Gulf Tide reserves the right to disable heaters if overnight temperatures are forecasted to be below 40 degrees. Guest should not tamper with pool equipment including adjusting valves, pool timers, pool temperatures, any guest found to have tampered with pool equipment will be charged for pool tech visit and repair and or adjustment of chemicals.

GOLF CART RULES: All of our golf carts are electric and are not designed to be driven long distances or for long periods of time. Doing so will overheat and damage the motor. If this occurs during a reservation, the person renting the home will be responsible for any and all associated repairs. This includes a complete motor replacement which could exceed $1,000.00. A replacement golf cart will not be provided.

Golf carts are only allowed to be driven by a responsible person 21 years or older with a valid driver’s license. Only street legal golf carts are allowed to be driven outside the community. Street legal golf carts are to be driven to and from your beach access only. Golf carts are not personal vehicles that can be driven wherever.

The person responsible for renting through Gulf Tide Vacation Rentals and who has agreed to the golf cart rules and regulations assumes complete liability for any bodily injury or property damage caused by the golf cart. The Damage Waiver does not include coverage for injury or damage caused by the golf cart.

The person responsible for renting through Gulf Tide Vacation Rentals and who has agreed to the golf cart rules and regulations is responsible for any loss or any damage to the golf cart or its accessories. The Damage Waiver does not include coverage for the loss or damage to the golf cart or its accessories.

When driving the golf cart, a personal, valid driver’s license and a personal, current insurance card must be in the golf cart when being driven. In the event of an accident, the driver and his or her insurance company are responsible for any injuries and damages.

Rules of the road apply when golf carts are being driven. Street legal golf carts must be parked in a valid parking spot where a normal vehicle would be parked while at the beach. The person responsible for renting through Gulf Tide Vacation Rentals and who has agreed to the golf cart rules and regulations will be responsible for all tickets, fines and any fees required to recover the golf cart it is towed or impounded.

Golf carts are to be properly secured to avoid theft, damage or unauthorized use. Golf carts must left at your rental property and in the garage every night.

Violation of any of the above rules may result in loss of use of the golf cart.

Please complete the street legal golf cart wavier by following the link below, reservation holder will be asked to upload a copy of drivers license and auto insurance.

NO SMOKING: Smoking is not allowed in or around rental properties.  Smoking policy violations are not covered under the damage waiver. Violation of the No Smoking policy will result in immediate eviction, forfeiture of rent, and extra charges for restoring the property to its original condition.

LOCKOUTS: A lockout fee will be charged if Gulf Tide is called to assist guests locked out of a property after business hours unless the lockout is due to equipment malfunction. The lockout fee will be determined by the locksmith and is due to the locksmith at the time of service.

GRILLING: Grilling is only allowed in designated areas for some condos. Grilling on balconies of any condo is not allowed and will result in immediate eviction and forfeiture of rent. For properties with grills, it is the responsibility of the guests to clean the grill after each use and prior to check-out to avoid additional fees. Failure to clean the grill before check-out will result in a $100 Grill Cleaning Fee being charged to the card on file.

KITCHEN: All rental properties have fully equipped kitchens including a refrigerator, stove, oven, microwave, dishwasher, coffee maker, blender, toaster, pots, pans, cooking utensils, baking sheets, baking dishes, glassware, dishware and flatware.

RENTAL UNITS/FURNISHINGS:  All vacation rental properties are privately owned and are furnished and equipped by their owners. Gulf Tide Vacation Rentals cannot make any changes to the furnishings or equipment provided by the owner. If you require special appliances or equipment, such as hair dryers, please bring them with you. If you have any questions about what is standard in our rental properties, please contact a reservation agent. Decor, style, and color will vary & furnishings are subject to change without notice and are in “as is” condition. Under no circumstances are furniture, bedding, mattress pads, utensils or any other property supplied with the rental property to be taken out or transferred from one property to another. If items are removed from a unit, you will be charged the cost to replace the item. Moving of furniture is prohibited. You will be charged to place furniture back into its correct place and any repairs of any damage caused by moving items. Refunds will not be issued for a change that has occurred in the unit. We do not warranty bed sizes or